File Librarian: A Tool for Shared Drive File Naming
A PWA solves messy shared drives with automated naming, a 20-minute workshop mode, and Markdown export for AI prompts.
Stock photo for illustration only, not from the actual event
- File Librarian is a PWA that generates consistent filenames and folder structures for teams.
- Includes a 20-minute Naming Workshop mode to help teams agree on conventions live.
- Exports rules as a Markdown guide to paste into AI system prompts for Claude or ChatGPT.
- Built with React 19 and Vite PWA, storing all custom data securely in browser localStorage.
Every shared drive inevitably descends into chaos, cluttered with ambiguous filenames like Report_FINAL_v2_useTHIS_reallyfinal.docx. Teams often agree that organization is necessary, but the formal meeting to establish a proper naming convention is rarely scheduled, leaving the problem unaddressed indefinitely.
To tackle this operational hurdle, a developer built File Librarian, a Progressive Web App (PWA) designed to generate consistent filenames and folder hierarchies based on customizable rules. Depending on browser support via the File System Access API, it can either create real folders directly on disk or package them into a ZIP archive.
What sets the tool apart is its facilitator mode, known as the Naming Workshop. This feature is engineered to support a concise 20-minute live session where team members collaboratively establish their naming convention, pushing decisions directly back into the application to bypass the friction of planning such meetings.
Stock photo for illustration only, not from the actual event
From a workflow architecture perspective, enforcing naming rules directly through an active tool rather than burying them in a neglected wiki document significantly reduces human error. Furthermore, exporting these strict conventions into Markdown format for AI system prompts demonstrates a practical integration of generative AI into daily enterprise workflows.
Once established, these conventions are continuously enforced by the tool rather than forgotten in documentation. Additionally, the structured data can be exported as a Markdown guide for AI assistants like Claude or ChatGPT, ensuring generative tools follow internal team rules instead of fabricating arbitrary naming styles.
The application is built using React 19 and Vite PWA with zero backend infrastructure aside from license activation. All user configurations remain strictly within the browser's localStorage, ensuring privacy. A general-purpose edition is currently available to try for free alongside ten industry-specific editions.
Source: Dev.to
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